event venues

May 15

Are you interested in renting your home for events, but worried about the liability?

May 15th, 2013 - By

private-estate-venues-in-camarillo

 

If you are nodding your head and this sounds like you, that’s great because we are going to answer all your questions below…

 

Here are just a few ways Estate Weddings and Events protects you and your home:

 

Renting your home to strangers can be a scary thing. What if something breaks? What if they spill on my brand new couch? What if someone gets injured? These are just a few of the many concerns we hear from homeowners and of course you have every right to be concerned. After all, it is your home.

Estate Weddings and Events takes many precautions to protect your home and protect you from all the potential risk that is out there. Here are a few of the important ways EWE protects you.

 

Insurance Coverage –

 

Every client that rents your home is required to obtain special events insurance with a 2,000,000 general liability coverage. We also require them to name you as additionally insured. We verify every policy to make sure they are within good standing before anyone is even allowed to step foot on your property.

We also require the renters to not only provide coverage for the policyholder, but to insure that their guests are covered under that policy. For instance, many insurance companies will only cover the policyholder. So if the bride slips and falls and breaks her leg you’re covered but if uncle Bob slips and falls you are not covered. We insure that the proper policies and systems are in place so you are completely covered and do not have to worry about a thing.

 

private-estate-rental-in-camarillo

 

Vendor Coverage –

 

Not only is the client required to obtain coverage, but every vendor that works on your property (caterer, rental company, dj, photographer, etc) must all carry the same 2,000,000 general liability coverage listing you as an additionally insured. So if the caterer spills a gallon of oil on your brand new paving stones, their insurance will cover the cost to replace the stones damaged.

 

private-estate-wedding-rental-in-camarillo

 

Vendor Policies & Procedures –

 

It’s important to make sure you are covered and will be compensated for damages but why not avoid these things from happening in the first place?

Estate Weddings and Events will work with you and create a list of rules, policies and systems that every vendor must sign before working on your property. Although the renter is responsible for any damages, if the vendors sign a list of rules and are aware of what they can and can’t do from the beginning, we avoid many potential damages from ever occurring.  It will also help to assure a smooth execution because everyone will know in advance what the expectations are.

 

private-estate-event-rental-in-camarillo

 

Security Deposits –

 

Estate Weddings and Events will hold a refundable damage deposit on your behalf which will cover any minor damages. Typically the deposit is 50% of the location fee or a minimum of $2500. Any damages that exceed the insurance deductible, which is covered by the security deposit, will be covered by the insurance. Estate Weddings and Events also work directly with the insurance provider to mitigate the damages so you don’t have to.

 

corporate-retreat-rentals-in-camarillo

 

Limiting access to the property –

 

If you are considering listing your home with Estate Weddings and Events, a representative will come out and inspect your home. We will walkthrough the property with you and make suggestions on what should and should not be available to guests. We encourage installing locks on closets or bedrooms that are unavailable to guests. We also stanchion off hallways and other areas that are not accessible to guests. Limiting access will limit liability.

 

corporate-event-rentals-in-camarillo

 

Pre-Event & Post-Event Walk-through –

 

Before and after every event, an Estate Weddings and Events’ representative will conduct a walkthrough of the entire property and document any pre-existing damages by taking photographs and video. Following the event we will conduct another walkthrough and document any new damages that are the responsibility of the renter. With photo and written documentation we are able to flesh out any concerns or unknowns and if the renter is or is not responsible for something found after the event.

 

private-estate-event-rentals-in-camarillo

 

Cleaning Fees –

 

Estate Weddings and Events will provide a professional cleaning crew after every event. It is the owners responsibility to have the home clean and tidy before each event but EWE will make sure the interior and exterior are cleaned and the home is returned to its original condition.

 

event-wedding-venues-in-camarillo

 

Your Turn…

 

These are just a few of the ways EWE’s team protects your home. There are many other systems we have in place to insure that your home remains safe and secure throughout the entire rental process. If you would like to learn more, please give us a call, send us an email or leave a comment below and we will be happy to answer all your questions.

 

About the Author

Jamie is the Co-Founder and President of Estate Weddings and Events. Jamie and EWE have been featured in The New York TimesThe Baltimore SunGrace OrmondeStyle Me PrettyWE TVPremier Homes, and many other publications. When Jamie is not managing Luxury Events at EWE, you can find her traveling the world. Her favorite destinations visited are Laos and the Maldives.You can follow her on Google+ here.



May 10

Why rent an estate through Estate Weddings and Events vs. a vacation rental website?

May 10th, 2013 - By

Vacation home rentals for weddings

How do you rent a home for a wedding?

There are many vacation rental websites out there these days, and a lot of brides are going through these websites to find their wedding venue.  If you are even contemplating renting out a house you found on a vacation rental site like VRBO, HomeAway, AirBnb, FlipKey, etc. then this article is for you.

My sincere recommendation is to hire a professional management company who specializes in weddings at private homes, instead of using a vacation rental website. I can go on an on about why you need a on site location manager, but the real reason for this post is to ensure your wedding  goes off without a hitch.

Too many times I encounter a couple who are just a couple months away from their big day, with a sad story about their vacation rental home debacle.  We want your wedding to be just as amazing as you’ve always hoped, so heed my advice below!

 

Private Estates for Weddings & Events

Rosaline Estate – Rhinebeck, New York

 

On vacation rental websites and forums, I always see this question:

Do I have to notify the homeowners that we will be having a wedding at their house?

You may be asking the same question, and here is the answer:  Yes, absolutely!

Usually the renter’s concern is mostly monetary.  They are concerned that their rental fee will increase significantly, or that the owner may say “no way.”   If you take anything out of this article, use this piece of advice:  Always ask the homeowner if a wedding or event is allowed.  Yes, it may cost more, but wouldn’t you rather pay it upfront instead of getting sued after the fact?

Most homes on these vacation rental websites are not terribly keen on renting out their house for any type of events. Whether or not their contract states if you may have an event/wedding on the property or not, you should always notify them of your intentions when you first contact them. Why? Let me elaborate below.

 

Why rent through an estate manager vs. a vacation rental website:

 

 

Damages & Liability

 

Events at a property, especially weddings, can be a huge liability.  The risks involved with hosting events are so much higher than just renting the property to eat and sleep in.  The more guests you have, the more wear and tear will happen to the property.  Damages are more likely to occur, especially if guests are intoxicated.  Maybe a drunk guest hits another car when they are leaving the property.  Or maybe the house uses a septic system that can’t handle the strain of a large event.  There are a lot of things that can go wrong, and if you don’t have insurance to cover it, you could be in hot water.

 

Residential Restrictions

 

The home may be located in an area that is extremely strict or does not allow events at all.  Some locations only allow a handful of event permits per year.  Other locations might not allow events due to their homeowner association, or local city regulations.  If you aren’t familiar with the city’s laws, you may be in for an unwelcome surprise. Imagine that you are enjoying your wedding reception and the police show up to shut you down because you were playing loud music past the city’s noise ordinance.

 

Private Event Venues for Weddings and Corporate Events

Hewitt Hill Farm – Woodstock, Vermont; Photo: Hike Photography

 

Lack of Management

 

The owners may allow events, but without any event management you are going into your event blindly.  The house might not be able to handle the amount of power you need for your outdoor lighting or DJ.  There might not be enough bathrooms for everyone.  You might not know what is permitted and what isn’t.  Your contract might not cover you the way you hoped and you could be liable for any problems that come up.

Do yourself a favor, and find a house with a manager.  They will monitor and handle any property issues, so you or your event coordinator don’t have to!  Remember, the management team is there to give you the best event possible, as well as ensuring the homeowners are happy and the rules are obeyed.  A win-win situation for all!

A lot goes into a great estate venue.  The homeowner might have good intentions and may even allow a wedding to take place without any supervision, but that is not advised.  A homeowner is not an event manager, so even the owner might not be aware of all of the logistical matters and city regulations regarding events.

Whatever the reason, if the homeowner has said “no events” you better pay attention and follow the rules.  If you violate their contract, you better expect that your deposit and credit card will be charged for any damages, and they might be hefty.

 

Private Estate Wedding Venues

Caballo Estate – Los Altos Hills, California; Photo: This Love of Yours Photography

 

Pay it Forward:

 

I’ve read testimonials from homeowners who have been notified by neighbors that someone had their party at the estate when it was explicitly forbidden.  While the renter may have gotten away with hosting their party without a hitch, that act of defiance can have a butterfly effect.  That single party can have a devastating effect on not only the home/homeowner but also the community.

Depending on what type of person you are, you may or may not be concerned about the venue or any future rentals.  If you are the type of person who cares, there is ever more reason to throw your wedding the proper way.  If you cut corners, you may prevent the homeowners from ever renting their home again, vacation rental or otherwise.  If you don’t follow the rules set forth, the police can shut down the venue, and then no one else will be able to have their wedding at the same house.  Wouldn’t that be a shame?  I can’t tell you how many calls I get about cancelled wedding venues due to problems with a home they rented from a vacation rental website.

If unregulated events are overrunning a community, you might even see city or county laws change or even ban events altogether.  This has happened in several popular wedding cities in California and can continue to happen if events are not controlled.

Do yourself (and the owner) a favor and tell them that you would like to host your wedding at the estate.  Worst case scenario is that they say no, and if so, try searching for a private estate that does cater to weddings and events. Best case scenario is they say “yes” but they require on site management.

Don’t view this as a negative.  A manager is great!  If they don’t provide one for you, hire one.  A location manager is just as important as an event coordinator.  Let them take care of the venue so you can have the perfect wedding!

If you are looking for a manager for your private estate wedding, please give us a call and we would be happy to talk to you about our venues and answer any questions you may have.

 

Your Turn…

 

Let us know about your experience with renting a home for your estate wedding below…

 

About the Author

Claire is the Director of Client Relations for Estate Weddings and Events and will often be the first person to greet you and answer any questions you may have about planning your estate event. In her free time, she loves to make succulent arrangements, homebrew craft beers and put her love for crafts to work! You can follow her here Linkedin or Google+.



May 3

What makes a great estate wedding venue?

May 3rd, 2013 - By

Wedding Venues at a Private Estate

If you are considering renting out your home, or if you are searching for the perfect venue for your event, there are many things that separate an okay estate venue from a great one.

If you are a client looking for an “out of the box” type venue, and you’ve decided to hold your event at a private house, you will need to be sure that the location has everything you need to produce your ideal event.  Don’t get caught up in the excitement of the look of the property before going through all the ammenties this particular estate has to offer.

If you are a homeowner looking to rent your property, your home may be best suited for some types of events, but not all.  If you are open to making improvements on your property so that you can rent your home for events, you have the ability to increase the value of your home as well as write-off maintenance and improvements.   For more perks to renting your home be sure to check out our 5 top advantages to renting your home for events.

Use the following list of criteria to see if the estate is a great fit for events or not:

 

1. Outdoor Capacity

 

Wedding & Event Venues in Orange County  (Orange County Mansion)

Orange County Mansion

 

An okay estate will have enough room to accommodate at least 50 guests seated.  A good venue will be able to host between 100 – 150.  A great venue will be able to accommodate over 200+ guests.  On average, most estate weddings will have between 120-150 guests.

Most estate events will take place outdoors.  Very few homes will be able to accommodate guests inside their house for events.  Unless it is a loft or a penthouse, chances are if you are having an estate event, your guests will be dining outdoors.

Usually the only indoor event space which could seat all your guests would be a converted garage.  So if you aren’t keen on being outdoors, your estate search may eventually lead you back to considering hotel options.

 

2. Indoor Access

 

Orange County Wedding & Event Venues (Cairo Estate)

Cairo Estate

 

If you have access to the inside of the house, that is a huge plus.  Some estates do not allow you to use the interior of the home at all, so make sure you ask if the interior is available.  A good venue will have the house open for your guests to walk through and use the restrooms, and a great one will include a “bridal suite” for the bride to get ready in on site (usually the master bedroom).

Some other perks to interior access are possibly the use of the kitchen for your catering team, an indoor cocktail reception, or a place to stay overnight surrounding your event.

 

3. Covered Patio or Room for a Tent

 

San Diego Wedding & Event Venues (Bali Gardens Estate)

Bali Gardens Estate

 

If the estate has a covered patio or veranda, this is great news.  If you aren’t allowed inside the home, but the weather is looking iffy, you will want a back up plan.  If your guests can fit under the patio, that is a huge plus.  It means you won’t have to worry about constructing a full tent to shelter your guests if it rains.

If you aren’t lucky enough to have a covered patio on the property, you will want to be sure there is ample room for a tent on the property which can cover all your guests.

 

4. Power

 

San Diego Wedding Venues (Emma Estate)

Emma Estate

 

This is perhaps one of the most overlooked issues that clients forget about, but one of the most important!  If you are having any sort of lighting at the property (up-lighting, market lighting, etc.) make sure that there is enough power from the home to supply it.  If you are having a stage with a live band, or a DJ with a lot of bells and whistles, a photo booth, and much much more, rent a generator or two.

 

5.  The Ideal Property Layout

 

Private Estate Wedding Venues in San Diego, Ca (Emma Estate)

Emma Estate

 

Lets say you are looking for a wedding location.  You want to have your ceremony, a cocktail hour and your reception all in the same place.  A private home can pose a lot of difficulty if the flow of the property isn’t just right.

A good location will have two areas which would be great for a combination of these events.  So in event area #1 you can host the ceremony, in area #2 you can have the cocktail hour, and during cocktail hour event area #1 would be transitioned into your reception area.

A great location will have at least three areas for events: a separate ceremony, cocktail hour, and reception location.  If you have more than one option for each, you are in really great shape!

Look for an estate with a few great options for each.  Don’t forget that if the house has a tennis court, this is also usable event space!

 

6. Catering Area

 

If you’re hiring a caterer to cook onsite, you will need an outdoor area or open garage large enough for a field kitchen.  This should be in an area separate from all other event spaces.

What exactly is a field kitchen?  It is a temporary on-site kitchen.  This includes everything from prep tables to stoves/ovens.  Depending on what catering services you need and how many guests you are serving, you will need a large open space to serve as a kitchen.

Most homes do not have a commercial kitchen so an on-site temporary kitchen is a must.

 

 7.  Luxury Amenities

 

Event & Wedding Venues in Downtown San Diego, Ca (Marina 5)

Marina 5 Penthouse view

 

Why are you booking this venue?  There is probably a key feature that initially attracted you, right?  Prime selling points include an ocean or mountain view, pool, etc.

Other amenities that make a great venue are overnight accommodations if you’d like to make your one day event into a weekend event.

If your venue already has permanent outdoor lighting installed, lounge seating, tables, that can also be a huge perk!

Don’t forget about restrooms.  The estate venue you are considering should have at least 2 or 3 restrooms for 100 guests.  If you want to avoid having guests lined up at the restrooms, you’ll want to have room to accommodate a luxury restroom rental trailer too.

 

8. Location

 

Just because the house is amazing doesn’t make it a perfect event location.  The perfect venue will be in a prominent and desirable location central to hotels, places of worship, nearby parking lots for shuttle service, and a local airport.  Of course some people are looking for a more remote location, but most are looking for a place that is convenient for their guests to travel to, especially if most are coming from out of town.

A great location will also be secluded enough from their neighbors as not to disturb them.  It will also have ample street or lot parking for valet service.

 

9.  A Great Management Team & Homeowner

 

A location isn’t great unless it has a great management team.  You’ll want an estate whose management team is dedicated to protecting the home from any damages, helping you understand all the rules of the property and  ensuring your event is a success!  For more information on venue management, take a peek at our article about what an on-site manager does.  To learn more about our team, click here.

A great homeowner is someone who trusts their management team to represent them and take care of their property during each and every event.  They are flexible and open to hosting a wide variety of events at their home, and are enthusiastic about the opportunities presented to them.  For more information about the advantages of renting out your estate for private events, you’ll want to read this article.

  

Your Turn…
 

Are you considering a private estate for your event or wedding venue?

If you have any questions or if you would like to share any thoughts/ideas please do so in the comments below…

 

 

About the Author

Claire is the Director of Client Relations for Estate Weddings and Events and will often be the first person to greet you and answer any questions you may have about planning your estate event. In her free time, she loves to make succulent arrangements, homebrew craft beers and put her love for crafts to work! You can follow her here Linkedin or Google+.



Apr 26

What is EWE & What Services do you Provide?

April 26th, 2013 - By

Event & Wedding Venues

 

It’s important to start with a little background on Estate Weddings and Events.

 

Who are we?

 

Estate Weddings and Events (EWE) is the leading resource for luxury high-end estates available for events, weddings, filming, and group travel. Whether you are looking for a villa in Tuscany or a beach house in Malibu, you will have the confidence that your needs will be taken care of by the well versed and experienced members of our team.

We are not an exhaustive directory site that lists every possible venue in your radius. EWE is more than a listing service; we are a full-service estate management company. What this means is every estate you see here is exclusively managed by EWE and was hand selected. Each property must meet the EWE Standard of Excellence.

Our team provides you or your company a full turnkey service including: complete on-site management, a five-star culinary experience, and event planning (at your request) – all at a one of a kind estate.

 

Wedding and Event-Venues-in-the-Hamptons

 

Why should I rent my home for Weddings and Events through Estate Weddings and Events?

 

Estate Weddings and Events provide full service location management for each of our properties.  Unlike our competitors who focus solely on providing leads, Estate Weddings and Events offers a comprehensive service beginning with creating marketing/advertising material, contract development, contract execution, client relations, and on site event management during all events and production on the property. We treat every home as if it were our own and oversee all aspects from set up to clean up so you can sit back, relax and not worry about a thing.

 

So what does all that mean and how do we get started?

 

Well here is how the process goes.

 If you are considering listing with Estate Weddings and Events, simply give us a call(we won’t bite – 888-662-8360). We will have one of our location experts in your area come out to your property, provide feedback on your property, take photos, and go over any questions you may have.

If you are happy with what you hear, we move on to step two.

Estate Weddings and Events will send you a listing agreement and pricing structure for your property. You can read more about how much money you can make here.

Once those items have been agreed on, EWE will schedule a professional photographer to come take photos of the entire property and create your own unique web page.

 

Private Estate Venues

 

Now here is a comprehensive list of all the services you as a homeowner will receive from EWE’s exclusive membership.

 

 Website

 

–  EWE Creates and develops your listing page

–  Include professional images at no cost to you

–  Includes a professional written description

–  Includes unlimited images

–  Includes a past event gallery

–  Includes a testimonial or noteworthy event section

 

 Marketing Material

 

–  We create brochures

–  We create a custom rental agreement

–  We create diagrams

 

Once the paperwork is complete we will share your home via the web

 

–  Blog feature

–  Facebook, Twitter, Pinterest, Linkedin, and instagram

–  Featured newsletter release

 

Advertising and Promotion

 

–  EWE will plan and execute a planner open house to feature your home.

–  EWE will list your home with local directories: local film commission, CVB, and any other forms of advertising that we see fit.

 

Estate Management- Like we mentioned above we handle everything, so you can just sit back and relax. Here are what the management features include:

 

–  Administrative support- Estate Weddings and Events’ team will manage all leads from the initial email or phone call.

–  EWE pre-qualifies every prospect prior to scheduling a visit to see your property

–  Appointment scheduling and site visits. We handle all communication and meetings with clients so you don’t have to. All we ask of you is to make sure your home is clean and tidy before each visit.

–  Contract development and negotiation. We take care of all this for you.

–  Homeowner protection: EWE requires and collects insurance policies from all vendors doing business on your property and we require a minimum of a 2,000,000 general liability policy listing you as additionally insured. In addition, we also require the renter to obtain a minimum of a 2,000,000 special events insurance policy naming you as additionally insured.

–  Security Deposit: EWE will require and hold a damage deposit for each event.

–  EWE representative will be present for all walkthroughs, client meetings, set up, break-down, and from start to finish on the day of an event.

–  We act on behalf of you the homeowner to ensure your home is returned in the same condition you left it in.

 

Luxury Private Homes for Weddings and Events

 

Your Turn…

 

We know you are busy so sit back, relax and let the EWE experts do all the work for you.

If you have any questions, comments or anything please feel free to give us a call, send us an email or add a comment below and we will get your question answered as soon as possible. We are looking forward to working with your property!

 

About the Author

Jamie is the Co-Founder and President of Estate Weddings and Events. Jamie and EWE have been featured in The New York TimesThe Baltimore SunGrace OrmondeStyle Me PrettyWE TVPremier Homes, and many other publications. When Jamie is not managing Luxury Events at EWE, you can find her traveling the world. Her favorite destinations visited are Laos and the Maldives.You can follow her on Google+ here.



Apr 3

5 Advantages For Renting Your Home For Short-Term Rentals

April 3rd, 2013 - By

Luxury Event Venues & Vacation Rentals

We receive a lot of questions about all the advantages of renting out your house for a short term rental

and I wanted to take a moment to review our top 5.

So the question we hear a lot is…

 

“What are some advantages for renting my home for short-term rentals and daily rentals such as weddings and events?”

 

Alright here are our Top 5 Advantages and reasons why you should start renting your home out for events today…

 

The Top 5 Advantages:

 

1.     Additional Source of Income

2.     Additional Tax Write-Offs

3.     Tax-Free Income

4.     Increase Property Value

5.     Corporate Rental Opportunities

 

Lets break these up and dive in a little deeper…

 

Event Venues Orange County

 

1. Additional Source of Income

 

The most appealing part of renting your home for events and short term rentals is the potential to make additional income.

For wedding and event rentals, homeowners can often make the same (if not more) amount they would make in one week in just one day of renting their home out for an event, creating a very lucrative opportunity.

Engaged couples and corporate planners spend anywhere from $2,500-30,000 a day on a unique event venue.

Often times, owners choose to only rent their homes by the day so they can still live in their home 365 days a year.

This is not an option for a vacation rental property.

 

2. Additional Tax Write-Offs

 

In addition to a suplemental source of income, renting your home for these types of rentals can provide additional tax write-offs like interior/exterior maintenance and other home improvements.

Most of the homes that rent for short term rentals have extremely high overhead like full-time ground keepers, high water bills, electric bills, property taxes, etc.

Being able to rent your home and consider it a business is a great opportunity for tax breaks.

 

– Pros: You can write-off home expenses, bills and additional income.

– Cons: You will need (very likely) a commercial permit and a business license so check with your city and see if any restrictions apply.

 

Luxury Vacation Rentals

 

3. Tax-Free Income

 

You can also choose to rent your home less than 14 days a year (2 weeks), which would classify as tax-free income.

When you rent your home less than 2 weeks a year you do not have to claim the additional income on your taxes.

This tax break can offer a huge benefit for homeowners in high tax brackets.

If a homeowner’s new profit per event is $5,000 a day, that is $70,000 in tax-free income annually (not all bad).

 

– Pros: Tax-free income, no business license needed.

– Cons: You are limited to 14 rental days per year.

 

4. Increase Property Value

 

You can increase your property value, especially for homes that have been in featured films and well known advertisements.

It’s a huge selling factor to add to your property’s resume.

 

5. Corporate Rental Opportunities

 

Large Corporation interests: Large Corporations often rent homes for off-site meeting spaces, product launches or even housing for new hires.

Corporations are willing to pay a high price tag for the ideal setting.

Even if you are not interested in renting your home frequently, having your home in our location library may open up many opportunities.

 

Corporate Events Orange County

 

Your Turn…

 

Do you have any questions or thoughts/ideas to share?

Let us know in comments below…

 

 

About the Author

Jamie is the Co-Founder and President of Estate Weddings and Events. Jamie and EWE have been featured in The New York TimesThe Baltimore SunGrace OrmondeStyle Me PrettyWE TVPremier Homes, and many other publications. When Jamie is not managing Luxury Events at EWE, you can find her traveling the world. Her favorite destinations visited are Laos and the Maldives.You can follow her on Google+ here.



Apr 2

Why Should I Use My Venue’s In-House Catering?

April 2nd, 2013 - By

Event venue and catering: What to do?

So you have found a few lovely venues that you and your fiance are considering for your wedding.

Or you are a professional planner and your client is eager to rent a private estate for their upcoming event.

In either circumstance, there may be a type of cuisine or a specific caterer that you have a previous relationship with and you simply have to have that food at your event.

However the venue comes with their very own chef and catering staff.

Should you insist on bringing in your own catering?

What do you do?

 

You should probably go with your venue’s caterer & here is why…

 

 

Home Court Advantage

 

You should probably go with the in-house caterer simply because they have done multiple events on location, working with the same people and they know the idiosyncrasies of the event space.

They know where to go and more importantly who to ask when they need something.

They know exactly how many staff members they need to pass hors d’oevres and how to choreograph where each server moves in order for everyone to get a bite of the appetizers you painstakingly chose for cocktail hour.

They know how long the salad course is going to take and when to start plating and serving your different courses to various tables spread throughout the reception area.

This will ensure that your entire event goes smoothly.

If food is coming out at odd times, everything is off, from speeches to dancing.

 

Going with the in-house caterer

 

At one of our most popular venue’s, the Bali Gardens Estate, there are actually several different event spaces that can be utilized for just one event.

Recently we managed a lavish Indian wedding where the ceremony was on the main lawn while the cocktail hour was poolside at the back of the property.

Because our in-house caterer was familiar with the Bali Gardens Estate, they knew that they would have to set up three different food preparation stations.

They had a main one where most of the heavy duty cooking was done, complete with extra lighting for evening hours, a portable sink, oven and of course drop clothes to protect the pavement.

 

Outdoor Venue Catering Kitchen Setup

 

Poolside, hidden from the guests, they created a plating and grilling station with portable grill and a protective covering.

For dinner service they actually built a lighted tent area close to where the guests were so the food could come out hot and fresh(very important).

 

Event Venue Catering Logistics

 

They also knew where all of the outlets were so they did not need to include a costly and noisy generator that a caterer who was unfamiliar with the property might add on to your total.

The experience your venue’s caterer brings to the table is not limited to their depth of knowledge about the venue but their knowledge is also probably varied.

Since there have been a variety of events at the venue, surely somewhere in that variety lies something that you and your guests’ palate would delight in.

If your particular ethnic dish is not on the menu, it may just be because that item does not have a wide appeal.

Chances are, if you ask, there may be something the chef can do to replicate the type of cuisine you wish to serve.

Although when you see that a venue has their own chef and catering staff, you may feel limited or worried that the food won’t be up to your standard, but this is rarely true.

To ensure that you will love the food served at your event, request a chef’s bio, and even better, schedule multiple tastings or get a demo from the chef himself in your home.

 

Hidden Costs and Risks with Outside Caterers

 

Keep in mind that if you go with an outside caterer there may be an additional fee associated with doing so.

So if you are trying to cut costs, this is rarely the way to go.

In addition to your venue’s outside catering fee, there may be costly fees not traditionally advertised in your caterer’s quote.

Some of these could include staffing, building a field kitchen, equipment rentals, or service charges for closing their primary place of work or even for disposing of/hauling waste off the property.

Not all venues will provide access to a full catering kitchen and hopefully the outside caterer is planning on cooking all of the food fresh and onsite!

Also, if the catering service is accustomed to working exclusively out of their kitchen there may be issues with the food due to weather or equipment variations.

This is a risk you have to take when bringing in a caterer who may be unfamiliar with your venue.

Lastly, the biggest risk would be losing your security deposit due to damages to the venue.

No one wants a big unexpected expense after you have carefully budgeted for your event.

 

Catering damages: grease spilled on pavers

 

If your caterer spills grease and stains the paving stones or if they dump ice on the lawn and kill the grass, if their large truck breaks tree branches; these expensive damages will be taken from your security deposit.

Every reputable caterer is respectful of the places they work with, but there is a whole other level of respect when they are working on their home court.

 

How to get the best of both worlds

 

If your heart is really set on a caterer, keep in mind that you don’t have to have them work this particular event.

Especially if this caterer is a friend or family member and the event is your wedding.

Have them attend your wedding and use them for any other wedding related event.

Don’t forget about the various other times you and your guests will be dining together: Engagement Party, Wedding Shower, Bachelor/Bachelorette, Rehearsal dinner or even a fun after wedding Brunch.

If you are a corporate planner and you don’t want to neglect previously established relationships, simply use that caterer for a different event.

Chances are feelings won’t be hurt if everyone acts professionally.

 

Final thoughts

 

To have your event go as smoothly as possible and to insure that your food will be delicious, fresh and exactly what you decided on during your tastings, it really is better to go with the in-house caterer.

To combat risk and avoid hidden fees or additional costs, the in-house caterer is definitely the way to go.

Your friend, family member or business contact will definitely understand and there are lots of other ways to incorporate their food, where the cost and risks aren’t as high.

Your outside caterer might be a fantastic chef and and wonderful caterer but they just might not be fantastic for this particular event.

 

Your Turn…

 

Do you have any experiences or tips to share?

Please do in the comments below…

 

About the Author

Cynthia is the Director of Membership Services at Estate Weddings and Events. She is dedicated to help the members of EWE showcase their beautiful properties and excited by all feedback, both positive and negative about the member experience. You can follow her here Linkedin or Google+.



Mar 27

How Much Money Can I Make Renting My Home?

March 27th, 2013 - By

How much money can I make renting my house

The number one question we get asked by interested homeowners is “how much money can I make renting my home?

It’s hard to put an exact number on this question considering our estates rent anywhere from $2,500-$25,000+ a day.

With the majority of our estates ranging from $3,000-$8,500 a day.

Lets take a look at some of the factors that would alter the rental price of an estate…

 

Here are several factors to consider when pricing out a location:

 

Location: Where is your estate located?

Capacity: What would the event capacity be?

Accessibility: Is it easily accessible?

Features: Are there any unique features?

Amenities: What amenities are included and what would need to be provided?

 

Event Venues for Rent in Southern California

 

Lets dive into each one and provide you with more detail…

 

Where is your estate located?

 

Is your property on an oceanfront cliff in Malibu or in a residential community 3 hours from the nearest hotel?

Location, Location, Location (it really is a HUGE factor in pricing an estate).

Here are 3 examples where the location of the estate will greatly influence the price.

 

1. Malibu Oceanfront Estate –

 

One of our most popular requests from renters is a private estate with beach access or an oceanfront view.

Large properties that are sitting on prime oceanfront real estate will be extremely desirable and people will be willing to pay more for the view.

Also, many oceanfront properties do not have a whole lot of land so neighbors tend to be very close, and this will most likely limit the amount of events this particular home may be able to have(i.e. due to noise violations, and other laws).

So if you have a home that is located right on the water and is also relatively close to neighbors(note: very rare to have an oceanfront property without neighbors close-by,  however, if you do, then your property just became more desirable), you would be looking at being able to safely rent your home about 8 days a year for a price tag in the range of $10,000-$20,000 a day.

 

2. Ranch Style Property in Temecula, Ca –

 

You may have a beautiful ranch style property on acres of land, but it may be difficult to get to or it may be inconvenient for out-of-town guests (i.e. far from hotels, restaurants, shopping, etc.).

Don’t worry too much because there is definitely a large market for your property.

The great thing about your home/ranch is that we can rent it more frequently at a more affordable rate.

These types of locations often attract locals or people who live in nearby cities.

A ranch style property located in Temecula will range from $2,500-$6,000 per day.

 

3. Penthouse in Downtown LA –

 

With downtown LA growing and with more and more conventions coming into town, downtown LA is a highly desirable location, especially for corporate groups.

Although penthouses tend to have small capacity limits (usually 50-70 guests) these properties can still demand a high price tag.

A penthouse in downtown LA or any major city will typically rent from $5,000-$15,000 per day.

 

Roof Top Event Venues

 

What is the capacity and how does it affect the price?

 

The capacity of a location can vary greatly and properties that can accommodate more guests can often charge a higher rate for a higher guest count.

The majority of our locations vary in price depending on the guest count.

 

– Up to 50 guests- $3,000

– Up to 100 guests- $4,000

– Up to 150 guests-$5,000

– Up to 200 guests – $6,000

 

So for a location that can only accommodate 50 guests, we may not be able to fluctuate the price based on guest count, but if the location can accommodate 300+,  the property fee would increase accordingly.

 

Barn Event Venues

 

Is your location easily accessible?

 

There are many times that we receive images of a beautiful home and we go out to meet with the owner and not only is the property difficult to find, but there are narrow/windy roads, difficult access points, no parking or no place for a shuttle to drop-off and/or pick-up guests, etc.

Accessibility is a key factor for many people when choosing a location.

If they can’t find it, then you have to thing about their 100 guests who are from out-of-town?

If it becomes too much work for a potential renter to plan the logistics of transportation then they may decide the property is not worth the hassle.

Or if there are extra fees associated with renting open lots, creating appropriate signage, etc. then the location needs to consider those added costs when determining the location price.

 

Are there any unique features to your home?

 

There are many WOW factors of many of the homes that are represented on Estate Weddings and Events, but properties with really unique features or a great story behind it, are often more desirable than just a pretty home(although we love pretty homes too).

For instance, the Mediterranean Mansion was used as the Entourage house(HBO series) and Chateau De Beverly Hills was the backdrop for the movie “In Time” with Justin Timberlake.

Any location that has been in the movies will be considered more desirable, especially with corporations that are wining and dining their clients in California.

Former celebrity homes also make for a great story.

Even if your home was never in Hollywood, some other great selling points are ocean views, beautiful pools, waterfalls, indoor reception spaces, built in bars, covered terraces, pocket doors, overnight accommodations for large groups, etc.

 

Los Angeles Event Venues

 

Another factor we consider when pricing out a home is what amenities are included and what would need to be provided(i.e. what do we need to haul-in to make this “event venue ready“).

 

Do we have access to restrooms? 

 

If we don’t offer access to any restrooms clients will need to rent them.

Luxury restroom rentals can range from $1,500-$2,500 depending on the size and delivery fees.

The renter will consider this added cost when making their decision.

 

Are overnight accommodations available? 

 

Overnight accommodations add a lot of value to a location(Big Bonus for this).

When people choose to get married at an estate they envision the wedding weekend full of celebrations.

To offer a place to host the rehearsal, wedding and Sunday brunch is a huge bonus.

 

Event Venue Rentals

 

Is there enough power on property to properly execute an event without issues? 

 

A generator is often needed at an estate to handle a large scale event, however, if the property is restricting access to a power source, the client will need to factor in a large commercial generator which can cost $1,000+.

 

Interior access? Are guests allowed to use the interior of your home? 

 

If guests are limited to the outside only, then a designated place for the bridal party to get ready will need to be factored into the price in addition to a back-up plan for rain.

A tent is almost always needed as a back up plan, even for properties with interior access.

However, if the guests have no interior access they will need a sequence of tents to accommodate all activities (note: this can get extremely pricey).

 

Event Venues for Rent in Los Angeles

 

Final Thoughts…

 

So as you can see, there is a lot that goes into determining the rental price(and there is more, we just wanted to provide you with some key factors) of a private estate and we are here to help determine that.

If you have any questions and would like to know what you can rent your home out for, please contact us today.

Or feel free to ask your question in the comments below…

About the Author

Jamie is the Co-Founder and President of Estate Weddings and Events. Jamie and EWE have been featured in The New York TimesThe Baltimore SunGrace OrmondeStyle Me PrettyWE TVPremier Homes, and many other publications. When Jamie is not managing Luxury Events at EWE, you can find her traveling the world. Her favorite destinations visited are Laos and the Maldives.You can follow her on Google+ here.



Mar 15

Spotlight On: Northern California’s Most Magnificent Private Estates

March 15th, 2013 - By

Wedding and Event Venues in Big Sur

Photo of Wind and Sea Big Sur estate venue

 

There’s been a lot of exciting buzz around Northern California recently!

After Napa Valley being named the happiest city in the United States, the San Francisco Bay bridge getting decorated with lights and even Northern California dogs receiving top accolades, there are endless reasons for us to flip our attention up, up, and away from Sunny Southern California.

Napa Valley’s wine country and surrounding areas are always calling to us.

Crisp mountainous air and untouched wildlife provide the most treasured solace away from urban settings and other distractors.

If you are interested in planning an event in Northern California or simply taking a family vacation or corporate retreat, we have locations to help you!

Take a look below at our Northern California estates to find which is the perfect one for you.

 

Wedding and Event Venues in Napa, Ca

 

Meadowood

 

Napa, California

 

Meadowood takes the cake for the ultimate retreat resort!

Over 250 wooded acres in Napa, California include two restaurants, and beautiful sporting facilities, including: spa, golf, tennis, swimming, hiking and croquet. Up to 250 people can easily be accommodated in 85 guest rooms and suites.

Visitors will also be delighted to know that Meadowood provides all food and drink for events, with the option to customize your own menu.

Events can take place in the mansion’s adjacent room that also doubles as dancing space for weddings.

The lawn provides a lush ceremony space and cocktail reception site.

For a fun, playful vacation trip, classic outdoor-friendly wedding, or all-inclusive retreat, find out more about booking Meadowood today.

 

Wedding and Event Venues in Big Sur, California

 

Wind and Sea Big Sur

 

Big Sur, California

 

The first thing guests notice at the Wind and Sea Big Sur estate is the stunning view.

Aside from the amazing view from the amphitheater jutting out towards the sea, almost every room in the 3 bedroom, 2 1/2 bath 3000 square foot custom home has awe-striking views of the Pacific’s waves crashing against the famous California coastline.

Surrounded by a wrap-around patio, the estate offers an indoor yoga studio and spa as well as fireplace.

In the past, visitors for corporate retreats, small weddings, and family vacations have all fell in love with the Wind and Sea Big Sur.

For peace-seekers and nature lovers, the Wind and Sea Big Sur combines equal parts privacy and natural inspiration for the ultimate escape location.

Find out more about the Wind and Sea Big Sur here.

 

Wedding and Event Venues in Los Altos Hills, California

 

Caballo Estate

 

Los Altos Hills, California

 

Equestrians rejoice!

The Caballo Estate is a state of the art equestrian facility with an expansive barn, in total covering 11 private acres and holding up to 600 guests.

Stroll around the riding ring and pastures to admire the property’s well-kept, spotless grounds while immersed in your own personalized decor details.

What’s more, from the venue, guests can enjoy spectacular views of San Francisco Bay and Los Altos hills.

Brides in the past have strung market lighting across the roof of the barn and have had a long banquet table spanning the length of the stable for your own wedding or event possibilities.

Take a look at the video below for some inspiration at this dreamy barn estate.

 

Jessica & Adam | Los Altos Hills {Caballo Estate} from Tiger Studios on Vimeo.

 

Wedding and Event Venues in Carmel, California

 

Chateau Julien

 

Carmel, California

 

Chateau Julien is an absolute gem in Northern California.

The romantic aura of the french countryside magically transports to the California coast with this special venue.

Picture you and your guests seated in an intimate, sparkling room with the faint smell of 1,200 aging oak barrels in the air.

While being served al fresco buffet items, music from a string quartet plays softly in your ears.

Chateau Julien can be rented for rehearsal dinners or special afternoon events.

Find out more here.

 

Holman Ranch

 

Carmel, California

 

Holman Ranch “Where the Past is Always Present” gives you everything you could want in a vineyard plus the comfort of a traditional home.  If you love wine and can’t live without the rustic feel of Central California, this location will take your breath away.

The impressive property includes a fully restored stone hacienda, overnight guest rooms, vineyards, olive grove, horse stables and more.

Family-owned Holman Ranch resides approximately 12 miles inland from the Pacific Coast at the northeastern tip of the Carmel Valley Appellation.

The estate wines of Holman Ranch are a boastful collection while carefully hand-harvested, cold pressed and bottled- the Extra Virgin Olive Oil produced from the fruits of their trees has a delightfully distinctive flavor.

Find out more here.

Wedding and Event Venues in St. Helena, California

 

St Helena Vineyard Estate

 

St Helena, California

 

Our newest estate, the St. Helena Vineyard Estate sets the standard for luxury vineyard home.

Five acres of picturesque Northern California greenery set the backdrop for a 1,200 square foot main house, a guest house, and a media/game building.

The comforts of this estate include chef’s kitchen, spa and pool overlooking the grounds and a 30-meter Bocce Ball court.

Guests will never be short of sports and games with a pool table and tennis court, as well.

More than anything, the relaxing and private feel at St. Helena make the estate an ideal getaway destination.

Take a look at more photos and information here.

 

Wedding and Event Venues in Nicasio, California

 

Edgewood Ranch

 

Nicasio, California

 

Edgewood Ranch is another top of the line equestrian facility ,but with more of a ranch feel than the Caballo Estate.

Located in Northern Marin County, this lovely western setting surrounded by towering Redwood trees is an optimal location for filming, photo shoots, weddings or any corporate and company event.

The property includes 60 acres while the event capacity is set at 200 people.

Here, the world-class horses of Edgewood Ranch are not a stranger to prestige.  One of their neighbors includes the renowned Skywalker Ranch of George Lucas!

If you are looking for an elegant ranch setting with just the right rustic feel, Edgewood Ranch is right for you!

Find out more here.

 

Which of these Private Estates is the right one for you?

 

About the Author

Nancy is a blogger and community manager for Estate Weddings and Events.  When not typing away, she enjoys discovering new wedding trends and attending weddings and events to see all the people and private estates get dressed up! You can follow her on Google+ here,  twitter here or linkedin here.



Mar 8

The Most Exciting March Events & Festivals You Don’t Want to Miss

March 8th, 2013 - By

Events in March: Vacation & Travel Ideas

March is the first month of Spring in the US.

This is a traditional time for vacations for many people, with some heading to tropical beaches and some trying to get in one more skiing session before the season ends and the snow melts.

In addition, one of the world’s most well-known cultural holidays takes place in March, while several major sporting events and one of the world’s most buzzed about music festivals are also on the calendar.

 

Here are the most anticipated events of March….

 

 

Saint Patrick’s Day

 

Things to do in March: St. Patrick's Day Events

image via Alan Light

 

This holiday has its roots in Ireland, but it is widely celebrated around the world with parades, cultural performances and plenty of parties.

Major parades take place in Boston, New York City, and Chicago.

In Chicago, the famous Chicago River is dyed green to mark the festivities, while Irish music, dancing and storytelling events are held in Boston’s historic Faneuil Hall.

The New York City Parade, meanwhile, is one of the biggest Saint Patrick’s Day parades in the world in terms of overall attendance and participation.

Many other cities around the country also mark the special day with parades or concerts and special celebrations in Irish-style pubs.

 

South by Southwest Music Festival

 

Where to go in March: Best Festivals

image via kk+

 

South by Southwest Music Festival, sometimes referred to using the acronym SXSW, is one of the biggest celebrations of indie music in the world.

Literally hundreds of concerts take place at small, intimate venues all around the Texas capitol over a weeklong event.

Both established indie artists and popular international acts who are trying to break into the US scene perform multiple shows.

This is also a starting point for many up and coming acts who are not yet nationally known.

 

Spring Break

 

Best beaches for Spring Break in March

image via abeeeer

 

Spring Break is a time when college students and young professionals head to tropical destinations for a weeklong party on the beach.

Places in the Caribbean, along the Gulf Coast, in Southern Florida, and even in Mexico are crowded with young revelers intent on having the party of a lifetime.

Even people who don’t want to engage in an all-out celebration can enjoy this traditional week off in March.

Quiet corners of the US Virgin Islands, California and Arizona all feature pleasant springtime weather and plenty of attractions, but lack the noise and crowds of more-popular spring break destinations.

 

Washington DC Cherry Blossom Festival

 

Top May Travel Destinations

image via robeposse

 

Washington DC received a gift of cherry blossom trees from the mayor of Tokyo, Japan in 1912.

The trees still bloom every spring, with the picture-worthy white petals best enjoyed in late March.

The trees are located around the National Mall.

A number of other events take place during the festival, with concerts, fireworks, races, and art exhibitions all on the calendar.

The festivities spill over into April and end when the petals fall to the ground.

 

March Madness

 

Best Sporting Events in March: March madness basketball

image via JMR_Photography

 

During the second half of March, over 60 of the nation’s best college basketball teams take part in a huge single elimination tournament to crown the best amateur hoops squad in the country.

The NCAA Basketball tournament is so large that it cannot take place in one location.

Regional sections are held all over the country in major sporting venues.

This means that it is easy to get a taste of the tournament without traveling too far from home.

The tournament lasts for three straight weekends, and every game is shown on national TV, so people can enjoy the drama and excitement without even having to leave home.

 

What events should we add to our calendar of noteworthy March events?

 

Tell us in the comments section below…

 

About the Author

Josh is a freelance writer whose articles about travel and culture have appeared on Mother Nature Network, CNN.com, and, of course, the Estate Weddings and Events blog.  He has traveled all around the US and East Asia, but is just as happy at home with a cup of coffee (or a quality microbrew) and reruns of Mad Men or 30 Rock.  You can connect with him via LinkedIn or Google+.



Mar 1

The Best Online Tools for Event Planners

March 1st, 2013 - By

The Best Event Planning Tools & Software for PlannersNeed help organizing your events?

Check out this incredible selection of tools.

From post planning to event followup,

there are plenty of online tools that can help you take care of every little detail!

 

Thanks to these free tools, planning events has never been easier…

 

 

 

Twtvite

 

Twtvite is one of the easiest and simplest invite tools ever, and best of all, it’s based completely on Twitter so there’s no need to manage multiple applications. How does it work? All you have to do is click to create your event, fill out all the necessary details such as date, location, and any ticket info, and your done! Now everyone can see who is attending, RSVP, and spread the word via their network through Twitter in seconds. It might not be the most comprehensive tool for those planning long term events, but you won’t find another tool out there that’s easier to use.

 

Online Tools for Event Planners: Twtvite

 

Slideshare

 

If you plan on using presentations at your event, slideshare is a must. If you have multiple presentations even better! Slideshare let’s you gather all the presenters’ presentations in the same place, streamlining your organization. As the world’s largest community for sharing presentations, it’s no surprise that this tool is used by event planners everywhere. It’s not just presentations that you can use Slideshare for either, Slideshare also supports documents, PDFs, videos and webinars.

 

Online Tools for Event Planners: slideshare

 

Facebook Events

 

From small company dinners to lavish galas, you can create a Facebook event for just about anything. Before Facebook, getting the word out about your event took a lot of hard work – phoning and emailing invitees, handing out flyers, coordinating RSVPs. These days you can create an event via Facebook with a click of a button, invite everyone you know, then watch as your event spreads virally just from your own personal network of contacts. Promoting your event has never been so easy!

 

Facebook Events: Online Tools for Event Planners

 

Google Maps

 

Want to make sure your attendees don’t get lost en route to your event? Enter Google Maps! Apart from the fact that you can create a Google Map that features your venue, and share it everywhere you publicize your event, you can also create custom maps that act as a personalized visual guide of useful places that your guests might want to know about. From the best local hotels to great places to grab a bite to eat, if your event is taking place in an area that many attendees have never been to Google Maps can act as the ideal resource for helping them find their feet.

 

Google maps: Online Tools for Event Planners

 

producteev

 

Who needs a PA when you’ve got producteev! By simplifying your to do lists and allowing you to work more seamlessly, producteev will help you keep up with your daily tasks, set and meet appropriate deadlines, and track your progress. Offering dynamic organizational tools your projects are guaranteed to get done quickly and efficiently, and thanks to their exciting integration services you can access, interact and update from anywhere.

 

producteev: Online Tools for Event Planners

 

USTREAM

 

Want to offer a live stream of your event? Ustream is the tool for you. From small on location shoot to massive multi-camera gigs, Ustream can produce any event, at any scale, anywhere in the world. On top of that, Ustream also offers professional video event management to ensure your event goes off without a hitch. Streaming your content for free is a incredible marketing tool so why not get involved? If you need to generate a big buzz around your event then livesteaming could be just the way to do it!

 

Online Tools for Event Planners: Ustream

 

amiando

 

Whether you’re planning a party, a conference or a concert, amiando is here to help. Their event software and award winning selection of tools will not only help you to promote your events more successfully, they will also save you valuable time and money, leaving you free to throw an event that will blow your guests away! From creating and managing events, to marketing and selling tickets, amiando is one of the leading event management services in the world and is sure not to disappoint.

 

Online Tools for Event Planners: amiando

 

Eventbrite

 

Eventbrite is one of the most popular tools in the event planning sector, and for good reason too! Create your event, promote via social media using their free tools, then manage the event entry using their intuitive mobile apps. No matter what events you’re planning, be it fundraisers, parties, retreats, conferences or classes, Eventbrite makes your job a breeze. In terms of resources to aid in the planning process, Eventbrite is the number one choice. Whatever you need they’ve got it covered! The site also offers an awesome affiliate program which lets other people promote your event for you.

 

Online Tools for Event Planners: Eventbrite

 

Final thoughts…

 

Planning events can be mayhem if you don’t get a handle on the organizational process early on.

With these powerful online tools you can give your event a kick start to success so all you have to worry about is everything running smoothly on the big day!

 

What online tools do you utilize when planning events?

 

We’d love to hear from you so please share in the comments below…

 

About the Author

If you need to know about Weddings or Social Events, Abigail’s your gal, blogging away at Estate Weddings and Events! Sharing her passion for the environment, arts and crafts, and frugality, she enjoys adding a chic twist to anything DIY. Never seen without camera in hand, Abigail is completely and utterly in love with love! You can follow Abigail on Google+ here.



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