Tag: weather back up plan

Apr 24

Simple Ways to Disaster Proof your Wedding

April 24th, 2012 - By

Every couple wants everything… How to Disaster Proof your Wedding

…to be perfect for their wedding.

From the rehearsal dinner to the ceremony to the photos

to the reception and beyond, a wedding is supposed to be

about making memories, not solving problems and putting out fires.

Because of the high expectations,

it doesn’t take much to turn this most-special event into a problem-filled “disaster.”

By taking a few moments to plan for the worst case scenario, would-be newlyweds can avoid, or at least limit,

the damage from whatever issues come up and can focus on enjoying a stress-free wedding experience.

It is very difficult to plan for unforeseen illness or a last minute injury, but some pitfalls can be handled easily if there is a plan in place to deal with them.

Here are some common wedding-wreckers and some simple ideas for dealing with them quickly.

Account for the weather

No matter what the forecast calls for.  Any wedding planner or wedding host venue worth their price will have a Plan B for inclement weather that occurs during outdoor ceremonies and receptions.

But it’s up to those involved with the wedding, namely the bridge and groom, to make sure that they aren’t sacrificing anything if the unthinkable happens and an outdoor weddings is forced to move inside.

Have you ever been to a reception that didn’t have music?

Having a back-up plan for music is crucial.  Maybe the band doesn’t show up or isn’t performing as well as expected.

Rather than stopping the music, the guests can keep on groovin’ as long as someone has a back-up plan and the information required to implement it.

Solving musical woes could be as simple as bringing an iPod loaded with appropriate music.

As long as there is someone who knows how to connect the device to the sound system, the dancing won’t have to stop.

It’s an easy fix for what could be a reception-wrecking problem.

Unexpected Stains

Wine, make-up, mud from a pre-wedding photo shoot in a garden, or any number of other things could leave an expensive wedding dress looking less than perfect.

While no universal cure for staining exists, the dress-maker or your local dry cleaner can give some insight into how to remove stains on the fly without the aid of a laundry room.

The problem is that different materials require different stain-removal techniques.

Knowing what works with the bride’s particular dress is imperative to successful stain removal.

For some materials, it could be as easy as using over-the-counter stain-removing wipes or applying chalk or baby power to temporarily cover up the stain.

Extra make-up and make-up remover can be extremely useful, especially for summer weddings, when the combination of stress, excitement, and heat can cause clamminess and sweating.

For the groom, an extra shirt is all that is really necessary, but the bride’s make-up and hairdo can really suffer from a bit of perspiration.

As with all the other problems mentioned above, simply being well-prepared can make for an easy fix.

Heat-induced hair frizz can be taken care of with an application of anti-frizz hairspray, while make-up can be easily re-applied if the proper tools are at hand.

The make-up and hairspray bag can even include an adhesive roller for removing any hair or excessive dust that finds it way onto the wedding grown, and even things like a needle and appropriately-colored thread for repairing any tears or loose buttons.

Hire a Professional Wedding Planner

Dealing with vendors and service people can often be the biggest headache of a wedding.

Some people simply hire wedding planners to be the intermediary between themselves and all the vendors.

It is best to know the vendors via a personal recommendation or at least to do the research and face-to-face meeting so that you know exactly what you are getting on your special day.

It is not necessary to turn into Bridezilla, but keeping it professional and business-like and making sure everyone is on the same page can significantly decrease wedding-day stress.

And that is the bottom line of all these extra preparations: being prepared for any potential pitfalls can alleviate stress and help the happy couple focus on making memories during their wedding.

About the Author

Jamie is the Co-Founder and President of Estate Weddings and Events. Jamie and EWE have been featured in The New York TimesThe Baltimore SunGrace OrmondeStyle Me PrettyWE TVPremier Homes, and many other publications. When Jamie is not managing Luxury Events at EWE, you can find her traveling the world. Her favorite destinations visited are Laos and the Maldives.You can follow her on Google+ here.



Sep 2

What to expect for an Estate Event

September 2nd, 2011 - By

Have you ever considered having an estate event with us but you aren’t sure what to expect?

We’ve put together a list of things to keep in mind when planning an estate wedding with Estate Weddings and Events!

 

Some of the pros:

  1. You get the intimacy and privacy of having a garden wedding, without worrying about all the prep work and cleanup associated with having it in your own backyard!
  2. Break away from traditional hotel reception halls and their restrictions, and find a stunning estate of your dreams! (See our previous blog entry on our top 5 reasons to pick an estate vs. hotel.)
  3. Customize every aspect of your event from your linens to catering and beverage services, without anyone dictating your options to you.
  4. Ranch properties are a great blank slate to get your creative juices flowing, bring in tenting or dance the evening away under the glow of our market lighting, the possibilities are endless!
  5. The estate is available to you for a total of 12 hours on your special day, and usually 5 of which are for your event time, but additional hours can always be added on, and customized requests are always welcome.
  6. Holding both your wedding and reception at the estate will be more convenient for both you and your guests and will give you more time to spend with one another.
  7. We provide staffing to manage the estate on your wedding day to ensure that everything goes smoothly on the property.
  8. We provide special events insurance which protects both the homeowners and the clients in case of property damage.

 

Some of the cons:

  1. Although music at the majority of our venues must end at 10pm due to noise ordinance laws, that either means you have more time to go out afterward, or spend some quality pre-honeymoon time with your new spouse!
  2. Expect to pay more for a private estate than you would for a traditional hotel/reception hall venue.  You will need to bring in everything including tables and chairs, lighting, dancefloor, to some more unusual rentals like luxury restroom rentals, generators, and build out kitchens for your caterer. 
  3. In case of bad weather, you might have to leave room in the budget to bring in tenting to keep your guests dry and warm for any outdoor weddings.
  4. We require either valet or shuttle service at our estates, but some estates only have a shuttle option as there is not enough space for all of the guests to park at the venue.

 

Next week we will have some Frequently Asked Questions answered for you regarding having your event at a private estate.

About the Author

Claire is the Director of Client Relations for Estate Weddings and Events and will often be the first person to greet you and answer any questions you may have about planning your estate event. In her free time, she loves to make succulent arrangements, homebrew craft beers and put her love for crafts to work! You can follow her here Linkedin or Google+.